20th September 2001

Dear J. - Apologies that this reads more as a report than a plan. However it summarises the approach used here
With kind regards,
A.

Current Financial Planning - Gold Coast - September 2001

The Gold Coast team meets regularly each month primarily to review the current financial situation. This has always been and remains as the main agenda item of every planning meeting, as it is pivotal to maintaining quality events and everything else that this entails.

The person who looks after local finances always presents a comprehensive and accurate report of that month's financial situation. From this picture, the team then plans strategies to maintain the necessary level of commitment. For example in August we found the donations and contributions sorely below the level of expenses to be met. We therefore put the following strategies into play: made a brief announcement at the conclusion of a PWK/Asp event which reminded the audience that 'these events need your support' (approved wording); displayed a slightly different wording on a new sign at the contributions/welcome table (approved wording); and conducted a pot luck dinner at the conclusion of a PWK/Asp event (promoted discreetly and appropriately). Although this was a stopgap action, it achieved the desired result.

Direct Access has been very well presented and promoted (via the DA table for several months); people who do not attend video events have also been well informed with thanks to the diligent efforts of the contact for satellite broadcasts.

Material resources are always presented with very high quality; the MR contact continues to make an outstanding effort in this area.

Brochures for sponsorship at local and national levels are available at the information table.

At the planning meeting in September, further fundraising activities were discussed and a function has been planned for November. The meeting agreed to strengthen and promote the lending library. The purpose of the fundraising event in November is to increase funds so the lending library can expand further to be a more prominent propagation tool.

We plan to continue in this manner until changes to the structuring of the propagation fund occur and at such time will immediately review our approach and take necessary steps to remain in a viable and expanding financial position.

A.
for the Gold Coast team.