25th January 2000

Minutes for Meeting of Key Service Personnel - 25.1.00

In attendance: 9 of the Key Service Personnel

National Planning Meeting - Melbourne 21/22/23 January. A new structure has been proposed and accepted and will be trialled in the immediate future. The model comprises three components: Propagation team, Events team and Logistics team. The three teams are linked through "synchronisation" which has membership from each of the teams. The structure is further supported by three agreements: to include flexibility within each team, to review the model after a tour (if it occurs) or at 30 June 2000 and to commit to clear communication up and down the model.

Dort gave feedback from the events team meeting in which he participated: events with the speaker, satellite broadcast events and local events: all seek the highest standards of quality. The participants in the propagation team brainstormed ideas for actions to take before and following a tour if such is proposed and occurs in Australia and NZ this year. The logistics team looked at human resources, budgetting, setting up effective systems of communication, equitable sharing of costs, sponsorship. Several proposals were forthcoming from the logistics team and will be acted upon. Each team was asked to consider proposals realistically and forward these to the appropriate FC conference boxes within the next ten days. Each team considered two lines of action - for an event(s) with the speaker and ongoing. A strong aspect of the new model is that proposals formulate at the "grassroots" level and are communicated up and down and throughout the model.

Financial report: J. gave a comprehensive picture of the current situation. Due to generosity of sponsors and at the contribution table at events, expenses have been covered this month and the screening fees are now up to date.

Agenda items so far tabled for next meeting: Review/redefine the protocols for planning meetings
Clarify where the various service roles fit into the new model; do new roles need to be created?
Propagation feedback to be finalised
Refinement of the GC 2000 draft action plan
PR Training: organise date etc.
Nth NSW video circuit

Next planning and update meeting will be held on Tuesday 1st February at 6.15 to 8 pm at the Community Room, Bourbon Street, Pacific Fair. Everyone is warmly invited to attend.